Job Description

**What You Will Do** **This position will be filled at the Administrative Assistant 3 level.** The Plutonium Capability Transuranic Waste Management Group (NPI-6) is seeking a highly motivated, customer service focused and experienced Administrative Assistant to join our team. The Plutonium Capability Transuranic Waste Management group (NPI-6) supports transuranic (TRU) waste producing processes to achieve plutonium mission success at PF-4, the analytical chemistry and materials science support facilities (CMR and RLUOB), and the solid and liquid waste facilities (RLWTF, and WCRRF). NPI-6 ensures safe, efficient and compliant management of TRU materials destined for final disposal at the Waste Isolation Pilot Plant (WIPP) in Carlsbad, NM. NPI-6 supports a variety of defense and non-defense programs including pit production and surveillance, ARIES, NASA heat sources, integration with ALDPI in support of construction, and other programs. NPI-6's primary mission is to support National Security and National Science Missions for LANL, through the Associate Directorate for Weapons Production (ALDWP), to successfully execute its mission assignments involving nuclear, science, technology and weapons components. We offer plenty of opportunities to learn new things in a supportive environment when challenges arise. **Administrative Assistant 3** As an Administrative Assistant you will provide administrative support for a wide variety of generalized office-related activities and interact with the NPI Staff Operations Manager as well as internal and external Laboratory customers. You will review, prioritize, track, and distribute incoming and outgoing messages and actions, in both electronic and hard-copy formats, maintain electronic and hard-copy files, coordinate calendars, schedules, meeting logistics, travel arrangements, perform set up and tear down activities for multiple conference rooms, and order supplies. The selected candidate may serve as an escort to visitors and uncleared and or L-cleared personnel. The Administrative Assistant will serve as a resource for staff regarding established administrative policies and procedures. You will be expected to foster a mutually respectful and inclusive work environment that is free from discrimination and harassment. + Meeting content preparation + Ordering and stocking office supplies + Act as a timekeeper for our organization + Serve as a back-up key custodian + Process and records management + Act as a timekeeper (may enter time & effort reporting for employees) + Generates a variety of internal and external correspondence, reports, and forms, with limited supervision + Coordinates calendars and schedules + Coordinates domestic travel arrangements and reimbursements + May serve as the designated procurement representative and maintain related records and documents + May serve as point of contact and as a resource for internal offices + Foster a mutually respectful and inclusive work environment that is free from discrimination and harassment **What You Need** **Minimum Job Requirements** + Demonstrated ability to work in a team environment + Demonstrated organizational skills + Demonstrated task management skills (managing something from start to finish) + Knowledge of basic calendar management + Excellent communication skills + Basic knowledge of MS Office Suite (Word, Excel, Outlook, SharePoint, MS Teams, etc.) + Ability to obtain Q-clearance **Additional Job Requirements for Administrative Assistant 3:** + Experience in coordinating meetings or events + Experience in providing administrative services, including general office management + Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail + Ability to independently organize, prioritize, and follow-through on assigned tasks + Demonstrated proficiency with MS Office Suite (Word, Excel, Outlook, SharePoint, MS Teams, etc.) + Excellent record of professional behavior, dependability, availability, and punctuality **Education/Experience:** Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation. **Desired Qualifications** + Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel, FVTS) and SharePoint + Experience with procurement/DPR responsibilities + Experience with and knowledge of the Laboratory's visitor, guest and foreign visits and assignments programs and process + Active Q clearance **Note to Applicants** For full consideration please provide a comprehensive resume that addresses the key requirements, job skills, and desired qualifications of the position. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Work Environment** Primarily indoors, working overtime or irregular schedule, operation of motor vehicles **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: - PPO or High Deductible medical insurance with the same large nationwide network - Dental and vision insurance - Free basic life and disability insurance - Paid childbirth and parental leave - Award-winning 401(k) (6% matching plus 3.5% annually) - Learning opportunities and tuition assistance - Flexible schedules and time off (PTO and holidays) - Onsite gyms and wellness programs - Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 ( . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. *Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 ( for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 ( for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.

Job Tags

Permanent employment, Local area, Relocation, Flexible hours,

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