Job Description
ROLE We are seeking a part-time Administrative Assistant to support the U.S. Election Assistance Commission Office of Inspector General (EAC OIG) in Washington, DC. You will provide administrative support to the EAC OIG, including managing calendars and meetings, coordinating travel and procurement, maintaining records and documents, and communicating with stakeholders in a secure federal setting.
Apply today!
RESPONSIBILITIES I. Communication - Serve as the primary point of contact for administrative support and customer service to staff and stakeholders
- Receive and place phone calls on behalf of EAC OIG staff
- Send and respond to email communications as requested
- Take messages in the absence of staff and direct callers appropriately
- Answer inquiries directly or refer individuals to appropriate staff members
- Take meeting minutes when requested
- Ensure meeting participants are briefed and provided necessary background materials
- Log and respond to routine hotline complaints in accordance with policy
- Prepare visitor access requests and assist visitors as needed
II. Scheduling - Schedule meetings and appointments based on EAC OIG commitments
- Maintain the EAC OIG calendar accurately and consistently
- Coordinate and maintain conference room schedules in coordination with other administrative staff
III. Documentation - Maintain and update handbooks, procedures, contact lists, rosters, and leave, travel, and training schedules
- Use word processing, spreadsheets, and other software tools for administrative tasks
- Create trackers and charts to support reporting and operational needs
- Prepare documents in both draft and final form for review and use
- Proofread materials for format, consistency, and compliance with formatting standards
IV. Mail - Receive and screen incoming EAC OIG mail and draft responses to routine correspondence
- Distribute official mail and attach relevant background materials as needed
- Search files and records to compile background information for pending actions
- Review outgoing mail for proper addressing, attachments, and formatting compliance
V. Travel - Plan and implement travel arrangements for EAC OIG staff (e.g., cost estimates and reservations)
- Create travel authorizations and review vouchers prior to approval
- Coordinate and update travel schedules for EAC OIG personnel
VI. Procurement - Draft procurement and acquisition documents in support of office needs
- Upload procurement files into the PRISM system
- Draft requisitions and order office supplies and required equipment
- Track delivery and receipt of approved supplies and materials
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES - Advanced Microsoft Office skills
- Skill in writing and editing documents
- Ability to work independently
- Ability to multitask
- Exceptional interpersonal skills
- Strong organizational, project management, and problem-solving skills
- Attention to detail
REQUIRED EXPERIENCE - Five (5) years of administrative or secretarial work experience
PREFERRED EXPERIENCE - Two (2) of the five (5) years of administrative or secretarial work experience be related to work with a U.S. Government Agency
- Program support experience in the areas of calendar and schedule management, reporting and communications management, information management, office management, and travel expertise
- Experience working in contract support
EDUCATION - High school diploma required
- Two (2) or more years of post-secondary education preferred
LOCATION TELEWORK - Not eligible for telework
CLEARANCE - U.S. citizenship is required as it supports the U.S. federal government
CLIENT - U.S. Department of the Treasury
TRAVEL WORK HOURS - Flexible work days and hours
EMPLOYMENT CLASSIFICATION - Employment Classification Eligibility — Nonexempt
RELOCATION - Not eligible for relocation benefits
****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
Job Tags
Contract work, Part time, Work experience placement, Work at office, Local area, Remote work, Relocation, Relocation package, Flexible hours,