Job Description

Administrative/Events Assistant

Location: Hybrid – 3 days/week onsite in Melville, NY

Salary: 80,000 base + approved overtime

Hours: Monday–Friday, 9:00 a.m. – 6:00 p.m.

Additional Commitments: Occasional evening work event (once/month) and weekend event (once/quarter)

Overview:

Global Medical Device company based in the Nassau/Suffolk border is seeking a polished, highly organized, and experienced Administrative/Events Assistant to support senior leadership, including the VP, Office of the CEO. The ideal candidate is proactive, detail-oriented, agile, and thrives in a collaborative, fast-paced environment. This role requires strong communication skills, professionalism, and the ability to manage complex schedules and priorities.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives.
• Manage complex calendars, schedule meetings (in-person and virtual), and coordinate logistics.
• Plan and arrange domestic and international travel, including detailed itineraries and expense reporting.
• Prepare correspondence, reports, presentations, and spreadsheets using Microsoft Office Suite.
• Coordinate and support company events, including occasional evening and weekend engagements.
• Handle incoming calls, emails, and physical mail, ensuring prioritization and timely responses.
• Monitor and organize executive commitments, ensuring timely follow-up and execution.
• Maintain confidentiality and discretion in all interactions and documentation.
• Interface professionally with all levels of internal staff and external stakeholders.

Required Qualifications:

• Minimum of 6 years of experience supporting executive or senior management in a corporate setting.
• Stable work history (no frequent job changes).
• Advanced proficiency in Microsoft Excel , including spreadsheets, as well as Word and PowerPoint .
• Strong calendar management and travel coordination skills.
• Prior experience in event planning or supporting event logistics.
• Excellent organizational, problem-solving, and multitasking abilities.
• Strong interpersonal and communication skills, with a professional demeanor.
• Able to work independently, take initiative, and adapt quickly to shifting priorities.

Preferred Skills:

• Experience with shorthand (a plus, not required).
• Previous support of executive leadership or a C-suite office is highly desirable.

This is an excellent opportunity for a driven administrative professional looking to make an impact in a collaborative and growth-oriented environment.

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