Administrative/Events Assistant Job at TBG | The Bachrach Group, Melville, NY

YjJTck8xNnVsek55RytBcHRxRGRTUEFx
  • TBG | The Bachrach Group
  • Melville, NY

Job Description

Administrative/Events Assistant

Location: Hybrid – 3 days/week onsite in Melville, NY

Salary: 80,000 base + approved overtime

Hours: Monday–Friday, 9:00 a.m. – 6:00 p.m.

Additional Commitments: Occasional evening work event (once/month) and weekend event (once/quarter)

Overview:

Global Medical Device company based in the Nassau/Suffolk border is seeking a polished, highly organized, and experienced Administrative/Events Assistant to support senior leadership, including the VP, Office of the CEO. The ideal candidate is proactive, detail-oriented, agile, and thrives in a collaborative, fast-paced environment. This role requires strong communication skills, professionalism, and the ability to manage complex schedules and priorities.

Key Responsibilities:

  • Provide comprehensive administrative support to senior executives.
  • Manage complex calendars, schedule meetings (in-person and virtual), and coordinate logistics.
  • Plan and arrange domestic and international travel, including detailed itineraries and expense reporting.
  • Prepare correspondence, reports, presentations, and spreadsheets using Microsoft Office Suite.
  • Coordinate and support company events, including occasional evening and weekend engagements.
  • Handle incoming calls, emails, and physical mail, ensuring prioritization and timely responses.
  • Monitor and organize executive commitments, ensuring timely follow-up and execution.
  • Maintain confidentiality and discretion in all interactions and documentation.
  • Interface professionally with all levels of internal staff and external stakeholders.

Required Qualifications:

  • Minimum of 6 years of experience supporting executive or senior management in a corporate setting.
  • Stable work history (no frequent job changes).
  • Advanced proficiency in Microsoft Excel , including spreadsheets, as well as Word and PowerPoint .
  • Strong calendar management and travel coordination skills.
  • Prior experience in event planning or supporting event logistics.
  • Excellent organizational, problem-solving, and multitasking abilities.
  • Strong interpersonal and communication skills, with a professional demeanor.
  • Able to work independently, take initiative, and adapt quickly to shifting priorities.

Preferred Skills:

  • Experience with shorthand (a plus, not required).
  • Previous support of executive leadership or a C-suite office is highly desirable.

This is an excellent opportunity for a driven administrative professional looking to make an impact in a collaborative and growth-oriented environment.

Job Tags

Temporary work, Remote job, Shift work, Afternoon shift, 3 days per week, Monday to Friday,

Similar Jobs

KCA Tax Services

Tax Accountant Job at KCA Tax Services

 ...: KCA Tax Services is seeking versatile and skilled Tax Accounant to join our dynamic team. The ideal candidate has a background in accounting or finance and is interested in preparing individual and business tax returns, with a goal of obtaining their EA or CPA license... 

APPS Paramedical Services

Mobile Phlebotomist - Grand Rapids, MI Job at APPS Paramedical Services

 ...We are seeking a reliable, dedicated Mobile Phlebotomist to join our team in Grand Rapids, Michigan and surrounding areas. Essential...  ...Mobile position. Your office will be in your home. You will travel to the clients that you will need to meet with. This is a... 

Pediatric Developmental Services

Registered Behavior Technician (RBT) Job at Pediatric Developmental Services

 ...Pediatric Developmental Services (PDS) is seeking to hire a full-time Registered Behavior Technician (RBT) . Are you passionate about helping all students reach their potential? Do you love working in a bright, active, positive environment? Are you interested in joining... 

Compass Group

PIZZA LEAD COOK (FULL TIME) Job at Compass Group

 ...a full time PIZZA LEAD COOK position. Location : Uber Technologies - 200 South Mathilda Avenue, Sunnyvale, CA 94086. Note: online...  ..., universities, and museums, as well as a few dozen public restaurants. Weve led the industry in socially and environmentally responsible... 

Aloft Technologies

Senior Dev Ops Engineer Job at Aloft Technologies

 ...engineer to help manage our infrastructure. We manage all our infrastructure as code using Terraform and Ansible. Our stack uses Hashicorp Packer to create Debian Buster Linux images that power the API our mobile apps and web interface use.Our stack runs entirely on...