Job Description

District Athletics Administrative Assistant Location Indianapolis, IN (Downtown area) :

WHO WE ARE:

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

SUMMARY OF OPPORTUNITY:

Provide administrative support to the IPS District Athletics Department. Duties include general clerical, receptionist, and project-based work. Project a professional image through in-person and phone interaction.

WHAT YOU'LL DO:

The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

Core Duties and Responsibilities

• Perform administrative duties such as reception and clerical responsibilities in an invitational and professional manner; answer telephone to provide information, take messages, transfer calls and greet visitors to determine the nature of business and directs visitors to appropriate destination.
• Oversee and manage athletics facility rentals, including receiving and processing paperwork and payment.
• Schedule department meetings and events and maintain department director's schedule.
• Help facilitate communication between Athletics and other IPS departments (facilities, transportation, school police, innovation, human resources, etc).
• Assist in the communication with external partners.

Process department payment requisitions.

• Prepare and edit presentations, correspondence, and other documents.
• Develop and maintain filing system on department shared drive.
• Order, receive, and store department office supplies and equipment as needed.
• Identifies and reports matters that may effective efficient operation of the office.
• Help check and pull student records for department reports.
• Other duties as assigned by District Director of Athletics.

WHAT YOU'LL BRING: SKILLS AND MINDSETS

As an ideal candidate for this role, you will be able to achieve the following:

• Oral & Written Communication - Demonstrates communication skills, both verbally and in writing to effectively deliver messaging to internal and external parties with proper spelling and grammar.
• Diversity - Shows respect and sensitivity for cultural differences; conveys an interest in other backgrounds and perspectives.
• Ethics - Treats all people with respect. Exemplifies organizational values.
• Dependability - Follows instructions and policies, responds to management direction; takes responsibility for own actions; self-motivated.
• Planning/Organizing - Prioritizes and plans work activities.
• Professionalism - Approaches others in a tactful manner; appearance represents district-level management standards.
• Software - Proficient with business productivity software.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Safety and Security - Observes safety and security procedures.
• Team Work - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS

High School diploma required; Associates degree or higher preferred. Candidates must have a minimum of three to five years successful experience in administrative support role. Ability to work with various software programs, including by not limited to Microsoft Office.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK LOCATION & HOURS:

This main position for this office is located at 120 E. Walnut Street, Indianapolis IN, 46204. Opportunities for working remotely will be available, but limited.

This position is full-time and will require consistent daytime hours Monday through Friday. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear.

EEOC STATEMENT:

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in s but are an essential function.

Job Tags

Full time, Work at office, Local area, Remote work, Monday to Friday,

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