Job Description

Position: Office Coordinator / Executive Administrative Assistant

We are a software and strategic consulting organization who helps our clients win by providing strategic solutions. Empowering our clients for success is the mission and heartbeat of Nexus Innovations. Nexus Innovations, Inc. is focused on serving clients in our community and local region. We've served clients for 25 years now, and our future is brighter than ever.

Our employees are our number one asset and it shows in everything we do – from investing in their professional development to offering them a challenging, rewarding and supportive environment. The pace is fast; however, we also balance our work with life’s top priorities of family and community. Our company culture and values are key in assuring that trust and respect flourish with both clients and our teammates.

As the Office Coordinator / Administrative Assistant , you will help the Nexus Leadership team operate at their most optimal level by taking responsibility for administrative and office management tasks. This is a part-time position that is four days a week from 9:00 a.m. to 2:00 p.m.

Nexus Innovations is looking for a highly organized and proactive Office Manager with a minimum of five-ten years' experience to support our operations and ensure the smooth functioning of our workplace. This part-time role provides a great opportunity to contribute to our team while offering potential for growth into a full-time position with expanded responsibilities.

The ideal candidate will be a detail-oriented professional who thrives in a dynamic environment, enjoys problem-solving, and takes the initiative to enhance efficiency. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth office operations, providing clerical support, and facilitating communication within the team.

Key Responsibilities

• Administrative Coordination: Manage daily office operations.
• Financial & Vendor Support: Assist with the Nexus contract and invoicing process, and information management.
• Event Planning & Logistics: Help organize team meetings, training sessions, and company events.
• Supplies Management: Oversee office supplies, equipment maintenance, and workspace organization.
• Team Support: Support onboarding processes for new employees, coordinate benefits, and help maintain company policies.
• Maintain organized filing systems: Both physical and digital documents, ensuring easy access to important information.
• Expanded Responsibilities: Potential for role evolvement and opportunities for additional responsibilities.

Qualifications & Experience

• Proven experience in office management, administration, or a related role.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills.
• Intermediate- Sr Level Microsoft 365 tools (Word, Excel, Outlook, Teams, etc.).
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with financial or HR administration is a plus but not required.

Key Behaviors

• Self-motivated
• Growth mindset
• Ability to multi-task, effectively prioritize, and problem solve
• Personable team player who works great with people
• Demonstrate Trust, Healthy Productive Communication, Commitment, and Accountability to produce outstanding Results
• Attention to detail and highly organized
• Willingness to assist wherever needed
• Excellent written and verbal communication skills
• Demonstrate professional behavior and appearance

This position has the potential to expand into larger responsibilities. Nexus is continually raising the bar with our clients to meet their ever-growing needs for professional services and high value support.

Want to learn more? Contact us!

• Email: HumanResources@nexusinnovations.com

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 per week

Ability to Commute:

• Bismarck, ND 58503 (Preferred)

Ability to Relocate:

• Bismarck, ND 58503: Relocate before starting work (Preferred)

Work Location: In person

Job Tags

Similar Jobs