Job Description

Job Description

Job Description

Real Estate Assistant
Location: Ottawa, Ontario
Type: Full-Time / Part-Time

About Us:
At Lotful Realty , we are committed to providing exceptional real estate services to our clients. We are seeking a dedicated and organized Real Estate Assistant to join our team. This role is crucial in supporting the Principal Broker , the brokerage , and property management operations . If you are looking to grow your career in real estate, this position offers the opportunity to enhance your professional skills in a dynamic and fast-paced environment.

Key Responsibilities:

• Manage daily office operations and administrative tasks efficiently.

• Perform data entry for property listings, client information, and transaction records with precision.

• Organize and maintain both physical and electronic files for quick and easy access.

• Answer phone calls and respond to inquiries with professionalism and courtesy.

• Schedule appointments, coordinate meetings, and manage calendars for real estate agents and the Principal Broker.

• Assist in preparing marketing materials and updating social media for property listings.

• Support clients with information about properties and the services offered by the agency.

• Collaborate with team members to ensure timely completion of property transactions.

• Assist with property management tasks, including maintenance requests and dispatching.

• Input and coordinate listings with clients and marketing materials.

• Manage bill payments and collections.

• Handle On-Call Duties for after-hours support for our sister companies.

• Provide direct support to the Principal Broker , ensuring smooth day-to-day operations.

Qualifications:

• Previous experience in a clerical, bookkeeping, or administrative role is preferred.

• Familiarity with real estate processes is an asset but not required.

• Proficiency in computer applications, including Microsoft Word, Excel, and CRM software.

• Strong data entry skills with a keen eye for detail.

• Excellent phone etiquette and communication skills, both written and verbal.

• Ability to manage multiple tasks efficiently while maintaining a high level of organization.

• Experience in a dental office or as a dental receptionist is beneficial but not mandatory.

• College or University education is considered an asset but not required.

• Valid driver’s license and access to a personal vehicle are required.

• Driving to various property locations may be necessary—mileage compensated.

Working Hours & Flexibility:

• Consistent weekly schedule with some out-of-schedule work as needed to support property viewings, events, or urgent matters.

• Flexibility for occasional evening or weekend work is required.

Why Join Us?

• Be part of a dynamic and growing real estate team.

• Gain hands-on experience in real estate operations, property management, and brokerage administration.

• Opportunity to grow and develop your professional skills.

• Competitive salary, mileage compensation, and flexible work arrangements.

Apply Now:
If you are a detail-oriented individual with strong organizational skills, a passion for real estate, and the flexibility to adapt to a dynamic environment, we would love to hear from you! Send your resume and a brief cover letter.

Join Lotful Realty and contribute to a team that values excellence, collaboration, and growth.

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