Receptionist / Administrative Assistant Job at Northbound Search, New York, NY

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  • Northbound Search
  • New York, NY

Job Description

We have an opportunity for a dynamic Administrative Assistant with a small and thriving private equity firm in Midtown Manhattan. They are are a team-oriented organization that values professionalism, attention to detail, and a welcoming office environment. This role combines administrative support for professionals at the firm with light reception and office management responsibilities, supporting the smooth daily operation of our workplace.

Key Responsibilities:

  • Oversee the scheduling, meeting set up and clean up for conference rooms
  • Greet and welcome clients with a professional and friendly demeanor
  • Maintain a tidy and presentable office and reception area
  • Receive and distribute mail and deliveries
  • Order and manage office supplies and kitchen stock
  • Assist with onboarding new employees (e.g., desk setup, badges, welcome materials)
  • Support various departments with administrative tasks as needed (e.g., filing, data entry, travel booking)

Qualifications:

  • 3+ years of experience in a administrative role within a highly professional, corporate environment, ideally financial services 
  • Experience in a client facing role with excellent presentation and communication skills
  • Excellent written communication skills
  • Strong organizational and time-management abilities
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel) and comfortable learning new systems
  • Ability to handle sensitive information with discretion

What We Offer: 

  • $80,000 - 90,000 total compensation
  • 100% of benefits paid for by the firm
  • 4 day/week in office schedule with 1 day WFH
  • Employer contributions towards HSA and IRA
  • Work life balance, friendly and respectful environment

Job Tags

Work at office, Work from home,

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