Job Description

We have an opportunity for a dynamic Administrative Assistant with a small and thriving private equity firm in Midtown Manhattan. They are are a team-oriented organization that values professionalism, attention to detail, and a welcoming office environment. This role combines administrative support for professionals at the firm with light reception and office management responsibilities, supporting the smooth daily operation of our workplace.

Key Responsibilities:

• Oversee the scheduling, meeting set up and clean up for conference rooms
• Greet and welcome clients with a professional and friendly demeanor
• Maintain a tidy and presentable office and reception area
• Receive and distribute mail and deliveries
• Order and manage office supplies and kitchen stock
• Assist with onboarding new employees (e.g., desk setup, badges, welcome materials)
• Support various departments with administrative tasks as needed (e.g., filing, data entry, travel booking)

Qualifications:

• 3+ years of experience in a administrative role within a highly professional, corporate environment, ideally financial services 
• Experience in a client facing role with excellent presentation and communication skills
• Excellent written communication skills
• Strong organizational and time-management abilities
• Proficient in Microsoft Office Suite (Word, Outlook, Excel) and comfortable learning new systems
• Ability to handle sensitive information with discretion

What We Offer: 

• $80,000 - 90,000 total compensation
• 100% of benefits paid for by the firm
• 4 day/week in office schedule with 1 day WFH
• Employer contributions towards HSA and IRA
• Work life balance, friendly and respectful environment

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