Job Description

AT A GLANCE

We are seeking a highly organized, resourceful, and polished Office Coordinator to lead the day-to-day operations of our New York office. This role is instrumental in creating a seamless, professional, and welcoming environment for employees, visitors, and clients. From managing facilities and vendors to supporting executive onsite needs and hosting client-facing events, the Office Coordinator ensures the office runs smoothly and reflects the standards of our brand. The ideal candidate is solutions-oriented, thrives in a fast-paced setting, and brings a proactive, hospitality-driven approach to workplace management.

Where You'll Be

This role requires 5 days per week in-office.

Address: 250 Park Avenue South, 6th FL New York, NY 10003

What You'll Do

• Oversee Office Operations - Manage the physical workspace to ensure it is clean, functional, and optimized for productivity. Serve as the go-to contact for all office-related needs and logistics.

• Liaise with Building Management - Act as the primary point of contact with the landlord and property team. Handle building communications, maintenance requests, security issues, and access coordination.

• Vendor & Contractor Management - Coordinate all third-party service providers, including cleaning, catering, maintenance, IT support, and furniture/space vendors. Ensure high-quality, reliable service and track performance and spend.

• Own Access & Security Protocols - Manage employee and guest access to the building and suite. Oversee key card systems, visitor registration, and contractors we access in coordination with internal stakeholders and building security.

• Host & Support Events - Plan and execute internal team events and external-facing meetings, including client visits, executive offsites, and board or investor meetings. Ensure that all logistics are handled professionally and confidentially.

• Promote Workplace Experience - Foster a positive onsite culture by managing hospitality touchpoints such as welcome experiences, meeting readiness, and executive support. Anticipate needs and maintain a premium, service-first environment.

• Support Facility Planning - Assist with office seating plans, space moves, and coordination of IT and facilities-related needs during onboarding and offboarding of employees.

• Ensure Health, Safety & Compliance - Maintain emergency preparedness procedures and ensure the office adheres to safety and building regulations.

• Partner with internal teams on any required compliance documentation or reporting.

What We're Looking For

• 3+ years of experience in office coordination, workplace operations, facilities, or hospitality

• Exceptional organizational and time management skills; able to prioritize and multitask in a dynamic environment

• Strong interpersonal skills with a professional, polished presence, comfortable supporting executives and hosting clients

• Excellent communication skills, both written and verbal

• High level of discretion and ability to handle sensitive information with confidentiality

• Self-starter who takes ownership, anticipates needs, and executes with excellence

• Proficiency with Google Workspace (Docs, Sheets, Calendar) and general office systems

• Experience managing office operations in a high-growth or hybrid environment

• Background in event planning, hospitality, or client services

• Familiarity with access control or workplace management tools (e.g., Envoy, Eden, Teem)

• Understanding of building compliance and safety protocols in New York City

Pursuant to various state Fair Pay Acts, below is a summary of compensation elements for this role at the company. The following benefits are provided by RVO Health, subject to eligibility requirements.

• Starting Salary: $51,200 - $73,000 *Note actual salary is based on geographic location, qualifications and experience

• Access to a Free Udemy for Business subscription-thousands of hours of learning content on hundreds of different subjects at your fingertips

• Health Insurance Coverage (medical, dental, and vision)

• Life Insurance

• Short and Long-Term Disability Insurance

• Flexible Spending Accounts

• Paid Time Off

• Holiday Pay

• 401(k) with match

• Employee Assistance Program

• Paid Parental Bonding Benefit Program

• Pharmacy Benefits

• Income Protection Plans

• Pet Services Plans

• Mental Health Support

• Wellness Coaching

• HSA- Health Savings Account

• Commuter Benefits

• Gym & Fitness Center Discount Program

Who We Are:

Founded in 2022, RVO Health is a new healthcare platform of digital media brands, services and technologies focused on building relationships with people throughout their health & wellness journey. We meet people where they are in their personal health journeys and connect them with both the information and the care they need. RVO Health was created by joining teams from both Red Ventures and UnitedHealth Group's Optum Health. Together we're focused on delivering on our vision of a stronger and healthier world.

RVO Health is comprised of Healthline Media (Healthline, Medical News Today, Psych Central, Greatist and Bezzy), Healthgrades, FindCare and PlateJoy; Optum Perks, Optum Store and the virtual coaching platforms Real Appeal, Wellness Coaching, and QuitForLife.

We offer competitive salaries and a comprehensive benefits program for full-time employees, including medical, dental and vision coverage, paid time off, life insurance, disability coverage, employee assistance program, 401(k) plan and a paid parental leave program.

RVO Health is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at RVO Health is based solely on a person's merit and qualifications.

We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact accommodations@rvohealth.com.

We do not provide visa sponsorship for this role at this time.

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